Guidelines for Productive Meetings
Author: SuperUser Account/Thursday, July 5, 2018/Categories: Growth Minute
- Circulate an agenda 24 hrs. before the meeting
- Limit meetings to 1.5 hours MAX. unless there are special circumstances
- Start/Stop ON TIME
- ONE meeting leader/facilitator
- ONE speaker at a time
- Discussions should be open, honest, direct, and RESPECTFUL (ie.NO put-downs, negative remarks)
- Send follow-up email within 48 hrs. of the meeting (highlights, action items, agreements, due dates, person(s) responsible)
- If a topic comes up that requires further discussion, table it and schedule a single subject meeting for later that week
- Set up a meeting calendar for the year…Schedule recurrent meetings for the same day and time for advanced planning
- Designate alternates for regular attendees who cannot attend a meeting (this is a great opportunity for associates to gain visibility and experience)